LESS TIME ON ADMIN. MORE TIME WITH SOLDIERS.
Every tracker a leader reconciles by hand is time taken from the range, the motor pool and counseling. TroopToTask keeps the whole formation current in one place, so that time goes back to training Soldiers.
SCATTERED ACROSS EVERY TRACKER.
| WHERE IT LIVES TODAY | WHAT IT HOLDS | WHAT GOES WRONG | IN TROOPTOTASK |
|---|---|---|---|
| LEAVE_TRACKER_FINAL_v7.xlsx | Leave, TDY and appointments | #REF! in the totals row | CALENDAR |
| DTMS_export_SEP (2).csv | Training due dates | Exported three weeks ago | TRAINING |
| Messages · PLT LEADERSHIP | Who has CQ tonight | “Which spreadsheet is current?” | CALENDAR |
| Counseling tracker.xlsx | Rating chains and thru dates | NCOER six days late before anyone noticed | EVALS |
| Hallway whiteboard | In-processing checklist | Erased Friday with three Soldiers half done | ONBOARDING |
| Training Meeting WK42 (final)(2).pptx | The readiness slides | Rebuilt by hand every week | TRAINING REPORTS |
| Outlook · Inbox (214) | Tasking requirements | RE: RE: FW: TASKING — BMC LANE SUPPORT | TASKINGS |
ADMIN TIME IS SOLDIER TIME.
Instead ofReconciling three leave trackersthey areOn the range with their squad.
Instead ofRebuilding the training meeting slidesthey areCounseling a Soldier.
Instead ofTexting around to find who has CQthey areIn the motor pool.
Instead ofChasing expired training one name at a timethey areRunning the training itself.
Instead ofRe-copying an in-processing checklistthey areSponsoring the new arrival.
ONE FORMATION. ONE SOURCE OF TRUTH.
Calendar. Who’s where. Every day.
Leave, TDY, school, appointments and duty on one rolling calendar. Assign staff duty and CQ from the same screen, and see who is back before anyone asks.
Events & Taskings. Every tasking. Tracked to done.
The tasking that arrived as a forwarded email becomes a tracked requirement, with an owner, the people it needs and the equipment it is waiting on. Leaders staff it from their own roster and see conflicts before they assign.
- STAFFED
- 3 / 4 medics
- EQUIPPED
- 3 of 4 ready
- ON TIME
- Starts Mon 19 Oct
Personnel. Every Soldier. One page.
What needs action comes first, most urgent at the top. The next 14 days, readiness, rating chain and notes sit beside it.
Training reports. See the drop before it lands.
A forecast of readiness if no one renews, with the weeks it falls and the Soldiers behind it. Print the brief for the training meeting.
Training. Nothing expires quietly.
Every requirement for every Soldier, colored by its own warning window.
Evals. No NCOER slips.
Rating chains and thru dates, with overdue and due-soon surfaced first.
Onboarding. Arrivals, tracked to done.
Every new Soldier on one checklist, with the steps where people are waiting.
EVERY LEADER OWNS THEIR PIECE.
SSG REYES · 2ND PLT, 1ST SQD SEES 9 · UPDATES 9
COMING SOON: ADMIN, DONE IN SECONDS.
0:11 ELAPSED
JUST SAY IT.
Talk through the changes the way you would tell your first sergeant. Drop Zone drafts the updates, and you approve them.
“Okafor is on leave Wednesday through Friday. Patel recerted CPR this morning, and I still need one more medic for the trauma lane Monday.”
3 CHANGES FOUND · REVIEW BEFORE SAVING
CALENDAR · ADD STATUS
SGT Okafor, Daniel
Leave · Wed 21 – Fri 23 Oct
✓ NO DUTY OR TASKING CONFLICTS
TRAINING · LOG COMPLETION
SPC Patel, Ravi
CPR / BLS · completed today
✓ CURRENT THROUGH OCT 2028
TASKINGS · ASSIGN PERSON
SPC Fischer, Ana
Provide 4 trauma-lane medics · Mon 19 Oct
✓ ALPHA · 68W · AVAILABLE · FILLS 4 OF 4
Nothing changes until you approve.
Ask in plain words. Answers come from your unit's live data.
ASK
“Who can make the range Tuesday?”
→ 3 SOLDIERS
AVAILABLE · QUAL EXPIRING
BRIEF
“Build my training meeting slides.”
→ DECK DRAFTED
FROM LIVE DATA
FORECAST
“Who still needs AFT and weapons qual before JPMRC?”
→ 12 SOLDIERS
8 AFT · 6 WEAPONS QUAL
FILL
“Who covers the trauma lane?”
→ QUALIFIED
AVAILABLE · FAIR ROTATION
From leaders using TroopToTask
“IT REALLY FEELS LIKE OUR COMPANY'S MEDPROS AND TRAINING DELINQUENCIES DISAPPEARED OVERNIGHT.”
“There are so many times in my career that I could really have benefited from this website.”
“It's like I have a cheat code. I went from spending half my day on administrative tasks to nearly all my day with the Soldiers.”
FAIR QUESTIONS.
- NIST 800-171
- Aligned controls
- AES-256
- Encryption at rest
- TLS 1.2+
- In transit
- ROLES
- Group-scoped access
- AUDIT
- Security-relevant logs
Built for the administrative and personnel data that runs a unit day to day. Not authorized for classified information.
You define every status yourself: the name, the color, and whether it marks a day as a unit closure (like a training holiday or DONSA). If your unit has a status called "PDHA/PDHRA" or "Rear D," that's exactly what you'll see on the calendar. Your formation, your language.
Yes. When you invite someone to your organization, you can scope their access to a specific group. Group-scoped access can let leaders update statuses for their Soldiers and track training, but they won't see counseling records, onboarding checklists, or personnel data for anyone outside their group. They get exactly the visibility they need to do their job.
Upload an Excel or CSV roster, map its columns to the right personnel fields, and review the rows before importing. Name, rank, MOS, section and other roster details come from your existing file.
Anything your unit requires. You create training types and set their expiration and warning windows. TroopToTask then tracks every Soldier against them and color-codes the matrix for current, approaching expiration, and overdue records using each type's settings. You can mark Soldiers as exempt, track pass/fail or attendance, and export a training report for your briefing.
You can export personnel rosters, training reports, and calendars to Excel. Calendar exports retain status colors; training reports include readable status labels. Independent sign-in rosters can be printed from the browser.
TroopToTask aligns to NIST 800-171 with AES-256 encryption at rest, TLS 1.2+ in transit, role-based access control with group scoping, and security-relevant audit logs for accountability and review. It is not authorized for classified information, but for the administrative and personnel data that runs your day-to-day operations, the controls are where they need to be.